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Management Assistant

Date: Jan 5, 2022

Location: Strongsville, OH, US

Company: AkzoNobel

We’ve been pioneering a world of possibilities to bring surfaces to life for well over 200 years. As experts in making coatings, there’s a good chance you’re only ever a few meters away from one of our products. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and have set our sights on becoming the global industry leader. It’s what you’d expect from the most sustainable paints company, which has been inventing the future for more than two centuries.

Job Purpose

Come join our AkzoNobel Team in Strongsville, Ohio!

 

We are hiring for a Management Assistant to ensure high quality administrative services to Functional Directors and their visitors as well as contributes to professional office administration in the Business Unit.
 

Key Accountabilities

  • Acts as focal point for the internal/external meetings of the Management Team. 
  • Coordinates organization and communication related to the internal/external meetings of the Management Team. 
  • Coordinates the agenda and the actions of the Regional Management Team meetings Americas region 
  • External communication with customers regarding price increase announcements, organization changes, or any other broader communication with America's customers   
  • Assists in exchange of information among the Management Team, Regional Team, AkzoNobel departments and external institutions (including collecting and distributing in-coming mail / press, sending the out-going one and handling in-coming telephone calls).
  • Takes care of the visitors’ reception, provides relevant information to them and introduces them to the appropriate Management Team members.
  • For the Americas Region - helps in preparation / translation of different documents, presentations and booklets as well as their distribution within AkzoNobel.
  • Provides administrative services during the implementation of different projects conducted by the Functional Director and their teams.
  • Upon request from a Management Team member takes care of expenses’ administration, prepares minutes, collects data, processes them and prepares reports on different areas of the company’s activity.
  • Assists the HR Department in handling of the formalities associated with expatriates / commuters’ employment (work permits, visas, residence cards, etc.). 
  • Collects information about planned business trips and manages the Functional Leaders
  • Collects information about planned business trips and manages the Management Team agendas.
  • Arranges visas / air / train tickets reservations, books hotel rooms, makes restaurant reservations and organizes as well as handles internal / external meetings (for the Regional Management Team / their visitors).
  • Assists in ordering office equipment / materials, company cars, mobile phones and in providing relevant supply of the food and beverage stock.
  • Familiar with all the applicable corporate as well as site policies/procedures with regard to personal conduct and HSE standards and acting in compliance with all applicable regulations.
  • Support internal relations (Sales, Marketing, HR, Finance, Operations, Procurement, R&D, Corporate IM) and external relations (direct/indirect customers/prospects, forwarding agencies, post-office/courier, hotels and travel agencies, restaurants and taxi corporations, local authorities, embassies, consulates, etc.)
  • Handles confidential and non-routine information and explains policies when necessary. 
  • Supports maintenance of the department finances. Activities include: check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance. 
  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of management and site, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. 
  • Supports onboarding and offboarding processes. 
  • Assist in site communication activity i.e. distribution of updates, corporate policies, communication boards, etc.
  • Performs other related duties as assigned.

Qualifications

  • Minimum High school diploma; AS/AA degree preferred
  • 2-4 years of experience providing administrative support or an equivalent combination of education and relevant experience. 
  • Strong organizational skills and attention to detail 
  • Excellent communication skills 
  • High proficiency in Microsoft office applications 
  • Ability to collaborate and work cross-functionally to achieve objectives. 

 

AkzoNobel is an equal opportunity employer. In accordance with applicable laws, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age, national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law.

Requisition ID: 16255 

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Nearest Major Market: Cleveland