IT Asset and License Manager

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Date: Mar 7, 2023

Location: Pune, IN

Company: AkzoNobel

We’ve been pioneering a world of possibilities to bring surfaces to life for well over 200 years. As experts in making coatings, there’s a good chance you’re only ever a few meters away from one of our products. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and have set our sights on becoming the global industry leader. It’s what you’d expect from the most sustainable paints company, which has been inventing the future for more than two centuries.

Purpose/Key Objectives of the Job

The Asset & License Manager is responsible for managing all available software licenses and IT assets within GBS-IM globally (32M+ in licenses, 13M+ workplace assets) and the involved suppliers to ensure a high level of service to our users, cost effective allocation of assets within our company, and compliance with legislations and organizational policies.


The Asset & License Manager is responsible for both daily monitoring and allocation of licenses and workplaces, as well as long-term strategic direction setting for this function in AkzoNobel. The function is currently on a low maturity level, and needs a clear quality inject. Immediate attention points are e.g. the selection of a license mgt tool, ‘unknown’ local utilization of software licenses in countries, a business case to apply a software reseller construct y/n, and active monitoring on effective utilization of licenses and laptop/desktop assets. The Asset & License Manager reports to the Manager Workplaces.  


GBS IM Services is the global service delivery unit within GBS, under the responsibility of the GPO IM. GBS IM Services is responsible for the (End-to-End) IT services provided to the BU/BAs and the end- users (33.000+) across the globe. This group is responsible for simplifying, standardizing, globalizing and automating processes. A large part of the service delivery activities is sourced to external strategic partners . In this role you are expected to work with our key strategic partners in the Application- and Infrastructure domain.



      Develops, implements and continuously drives optimizations in the License, Asset & configuration management process, both within Akzonobel as with our strategic partners   

Drives the professionalization and optimization of License & Asset management. 

Responsible for planning, monitoring, and recording software license and hardware assets to ensure compliance with vendor contracts. 

Is mandated to enforce compliance and enforce repair activities related to software compliance. 

Works with the information available from the ITSM platform (ServiceNow). Further enhances the License & Asset Management platform

      Will develop and implement procedures for tracking company assets to oversee quality control & compliance throughout their lifecycles 

      Regularly reports out to relevant stakeholders on the license position per software product and hardware assets across the globe, including signaling potential risks and optimization potentials and financials 

      Supports IM Projects & Programs in during the project stages to the identification of License & Asset requirements, identification of procurement activities needed with Contract & Vendor Management/Sourcing and support the project team in developing the optimal charging mechanism 

      Manages and organizes periodical license audits conducted by software suppliers/vendors, including developing the right strategy per audit in cooperation with  Interaction with other departments 

      Build trusted relationships with the business and colleagues from both GBS IM and I

      Support the designated Contract & Vendor Managers (Sourcing department) in managing global license/asset and vendor relations to agree the most strategically advantageous commercial license arrangement  


Job Requirements

Experience / Education 

  • Master/ bachelor degree in business management, computer science, computer

engineering, or a related field of study 

  • 5 years’ experience required in a similar role in a complex international environment 
  • Demonstrated capability in implementing a Hardware and Software Asset Management 
    frameworks and related software tooling (ServiceNow, SNOW, Tachyon) 
  • Demonstrated capability in managing software licenses and assets 
  • Demonstrated knowledge about license structures of major vendors, including Microsoft

and SAP 

  • Demonstrated track record in optimizing License & Asset Management processes and 

driving optimizations in usage (cost-reductions) 

  • Experiences with IT/License audits 


Key Generic Competencies 

  • Analytical thinker, structured, self-organized, execution driven, energetic
  • Establishes relationships, ensures alignment and cooperation (‘shoulder to shoulder’)
  • Internal drive to raise the bar by continuously looking for ways to improve current process
  • Networker, establishes good outside in relationships, stays abreast of external trends
  • Proactive and results driven, balancing “analysis” with “doing” to meet objectives  
  • High level of accuracy 
  • Lead by example and actively engage and motivate individuals 


At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.