Expert Team Member I2P

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Date: May 19, 2023

Location: Pune, IN

Company: AkzoNobel

We’ve been pioneering a world of possibilities to bring surfaces to life for well over 200 years. As experts in making coatings, there’s a good chance you’re only ever a few meters away from one of our products. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and have set our sights on becoming the global industry leader. It’s what you’d expect from the most sustainable paints company, which has been inventing the future for more than two centuries.

 

Job Description

 

1. Purpose/Key Objectives of the Job

Responsible for executing a specific area of expertise in the I2P process ensuring that that specific area is delivering the maximum contribution to the overall I2P departmental targets which is delvering high performance in On time payment, efficient process execution, smoothing operations

 

Key objectives of the job are:

  • Member of the I2P team with focus on offering a stable performance with the less effort
  • Support the initiatives that will deliver higher performance and less effort in the process
  • Achieve specific targets and goals based on the I2P Vision and Strategy
  • Closely monitor process performance related KPIs and metrics to identify potential opportunities for improvements
  • Take ownership on opportunities identified from the KPIs and metrics to deliver the improvement (eg. Take actions to increase PO compliance, on time payment etc)
  • Link with internal and external stakeholders to realize the opportunities identified
  • Operationally perform specific purchase to pay activities (eg. Review of payment proposals)
  • Provide guidance to the transactional team for complicated cases
  • Closely monitor the systems used in the process to maintain appropriate governance
  • Support the transactional team in escalations
  • Have high understanding of the End to End process of I2P in order to be offer expertise to any stakeholder

 

2. Responsibilities

Monitor and improve process performance

  • Monitor on a daily basis the process performance (eg. Invoice pipeline, timely payments)
  • Take appropriate initiatives in line with the vision and strategy of P2P for improving the process performance (eg. Contact suppliers/business to elaborate on their performance)
  • Communicate to internal/external stakeholders about change in the area of P2P (eg. Prepare documentation, prepare training, provide knowledge transfer etc)
  • Focus on increasing the efficiency of the process (eg. Introduce automation with suppliers – EDI etc)

 

Operational P2P process

  • Provide General Ledger Account Coding when necessary and follow up for approver input independently or in coordination with the BPO.
  • Review all vendor payments in accordance with AkzoNobel payment policies.  Initiate requests for manual or urgent payments in accordance with company policy.
  • Assist in the management of the end-to-end (E2E) transactional process delivery (P2P) in line with defined quality and cost levels as set forth in the Service Level Agreement (SLA).  
  • Monitor continuously and update the systems used  (SAP VIM, SAP IHB, etc) in relation to approval matrixes etc so as to maintain high efficient and effectiveness in the use of those (in accordance to functions impacted and BAP)
  • Confirm master data details (eg. Approve financial data of suppliers)
  • Support transactional team with complicated incidents in the process (eg. Complicated accounting postings)
  • Support operationally on reviews (or approvals required) in order to deliver the process outputs (eg. VAC, GRiR, Suspense accounts)
  • Support RtR/OtC in executing specific processes where collaboration is required (eg. Activities of MEC)

 

Escalation management

 

Monitor and improve process performance

  • Monitor on a daily basis the process performance (eg. Invoice pipeline, timely payments)
  • Take appropriate initiatives in line with the vision and strategy of P2P for improving the process performance (eg. Contact suppliers/business to elaborate on their performance)
  • Communicate to internal/external stakeholders about change in the area of P2P (eg. Prepare documentation, prepare training, provide knowledge transfer etc)
  • Focus on increasing the efficiency of the process (eg. Introduce automation with suppliers – EDI etc)

 

Operational P2P process

  • Provide General Ledger Account Coding when necessary and follow up for approver input independently or in coordination with the BPO.
  • Review all vendor payments in accordance with AkzoNobel payment policies.  Initiate requests for manual or urgent payments in accordance with company policy.
  • Assist in the management of the end-to-end (E2E) transactional process delivery (P2P) in line with defined quality and cost levels as set forth in the Service Level Agreement (SLA).  
  • Monitor continuously and update the systems used  (SAP VIM, SAP IHB, etc) in relation to approval matrixes etc so as to maintain high efficient and effectiveness in the use of those (in accordance to functions impacted and BAP)
  • Confirm master data details (eg. Approve financial data of suppliers)
  • Support transactional team with complicated incidents in the process (eg. Complicated accounting postings)
  • Support operationally on reviews (or approvals required) in order to deliver the process outputs (eg. VAC, GRiR, Suspense accounts)
  • Support RtR/OtC in executing specific processes where collaboration is required (eg. Activities of MEC)

 

Escalation management

  • Manage (take ownership) internal/external stakeholders in any escalations due to poor quality or performance of the transactional team (eg. Errors in postings, escalations from suppliers)
  • Build an open relationship with the transactional team in order to manage effectively any issues
  • Identify recurring issues in the operational P2P process and define solutions (opportunities for continuous improvement)

 

Continuous improvement:

  • Drive continuous improvement projects from initiation to realization
  • Perform root cause analysis for repeated errors to deliver a structural improvement
  • Safeguard policies and guidelines for the design, implementation and improvement of end-to-end Procure to Pay process
  • Eliminate, simplify, standardize and automate outputs in a structured and consistent manner
  • Review master data elements related to P2P in order to proceed to improvements

 

Collaboration

  • Cross-BU alignment with P2P stakeholders in Finance and business/functions

 

5. Job Requirements

  • Procure to Pay (E2E) knowledge with more than 4-5 years
  • Bachelor Degree in Accounting, Finance or Business  or equivalent
  • Financial and business analytical skills with the ability to analyze data for business decisions in timely manner
  • Ability to communicate effectively and efficiently with internal/external stakeholders
  • Ability to work in a  remote environment from a global level whilst continuously retaining ‘an eye’ for the details
  • Target oriented
  • Experience with Lean (six sigma) in a non-manufacturing environments is highly preferred
  • Knowledge of SAP, with preference to SAP Vendor Invoice Management and SAP Finance
  • Knowledge of e-procurement suites (SAP SRM, SAP Ariba) will be a plus
  • Good communication in English (verbal and written)
  • Proficient in Microsoft Office (Excel)

 

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.