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Administrative Assistant - Environmental

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Date: Feb 9, 2021

Location: Nashville, TN, US

Company: AkzoNobel

AkzoNobel has a passion for paint. We're experts in the proud craft of making paints and coatings, setting the standard in color and protection since 1792. Our world class portfolio of brands - including Dulux, International, Sikkens and Interpon - is trusted by customers around the globe. Headquartered in the Netherlands, we are active in over 150 countries and employ around 34,500 talented people who are passionate about delivering the high-performance products and services our customers expect.

Job Purpose

AkzoNobel has a passion for paint. We’re experts in the proud craft of making paints and coatings, setting the standard in color and protection since 1792. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. Headquartered in the Netherlands, we operate in over 80 countries and employ around 35,000 talented people who are passionate about delivering the high-performance products and services our customers expect. For more information please visit www.akzonobel.com.

In North America, 3,500 employees work at more than 50 locations to support the coatings businesses.  Consistently ranked as a leader in sustainability, we are dedicated to energizing cities and communities while creating a protected, colorful world where life is improved by what we do. 

AkzoNobel is seeking a highly motivated Department Administrator with 5+ years of experience to join our Environmental Liability Management (ELM) team in the Nashville, Tennessee office. The selected candidate will provide support related to financial planning, budgets, reporting, and correspondence within the ELM department. The ELM group oversees all significant soil and groundwater liabilities, including the selection and engagement of environmental consultants
 

Key Accountabilities

•    Provide daily support to the Environmental Liability Management (ELM) department including assistance to the Director with financial planning, budgets, reporting, correspondence and other matters crucial to the efficient administration of corporate Legacies throughout the Americas.  
•    Support the Director in implementation of strategies for the optimal resolution of all Legacy issues in the Americas [with some attention to European functions].
•    Support the Director, with the preparation and timely submission of environmental liability reports containing annual site budgets together with rolling and long-term forecasts for Legacy sites by organizing the collection of data and streamlining accurate and timely exchange of information between various sources. 
•    Prepare agenda and coordinate logistics for annual ELM Review Meeting.
•    Monitor ongoing spending for the ELM Americas sites and assist with the preparation and routing of Authorization Requests to replenish funding as needed.
•    Ensure and maintain continuity of intellectual capital and corporate memory for the ELM sites and liabilities under the direction of the Director.
2. Responsibilities: 
•    Collect and maintain data regarding Legacy matters and site provisions in the Americas.
•    Organize and administer preparation and timely submission of semi-annual Corporate Legacy Reporting updates in collaboration with the Director.
•    Interact with corporate departments, attorneys & consultants. Foster team work among legal, environmental & finance teams to resolve Legacy issues.
•    Interact with internal & external consultants regarding proposals, purchase orders, invoices and payment matters. 
•    Supervise processing and payment of receipts, settlements, royalties, consultant and site invoices, government agency payments and reviewing/coding invoices.
•    Investigate and resolve billing issues and discrepancies.
•    Create purchase orders and confirm payment authorizations from appropriate reserves & cost centers. Allocate spend among business units, cost centers and reserves and enforce back-charges and reallocations.
•    Coordinate ELM meetings and travel.

Experience

•    Bachelor’s Degree. Paralegal certification preferred.
•    5+ years of high-volume administrative support in a law firm or a corporate legal department. Experience as a Paralegal preferred.
•    Understanding and organizing legal, technical, and financial data.
•    Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Knowledge of SAP SRM preferred.
•    Strong organizational skills.
•    Ability to work under tight deadlines, prioritize responsibilities and multitask across multiple projects.
•    Ability to handle and maintain confidential information.
•    Ability to work in a team environment.
•    Excellent communication and interpersonal skills.
•    Results-oriented and customer-focused with ability to deliver in a performance driven culture.
•    Excellent analytical and problem-solving skills.
•    Strong understanding of finance and accounting procedures a must.

Education

•    Bachelor’s Degree. Paralegal certification preferred.

 

AkzoNobel is an equal opportunity employer. In accordance with applicable laws, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age, national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law.

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Nearest Major Market: Nashville