Site Coordinator (Emirati National)

Job Purpose

The AkzoNobel Site Coordinator role aims to provide graduates with a structured development pathway within a leading global manufacturing organization. The position offers comprehensive on-the-job training and exposure to multiple operational and support functions enabling well rounded professional growth.

A Site IMS Coordinator ensures the site operates in full compliance with Quality, Safety, and Environmental standards by coordinating audits, maintaining documentation, driving corrective actions, supporting risk management, and promoting continuous improvement.

Key Accountabilities

Under the guidance of Site Manager, Site HSE & IMS coordinator the primary job responsibilities are as below:

1. Manage and Maintain the Integrated Management System (IMS)

• Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).
• Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.
• Ensure controlled documents are updated, approved, version-controlled, and properly communicated.
• Conduct periodic reviews to ensure relevance of documents.

2. Coordinate Internal & External Audits

• Develop and execute the annual internal audit plan.
• Train and guide internal auditors.
• Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).
• Coordinate certification and surveillance audits with external bodies.
• Track and close audit findings with clear corrective actions.

3. Drive Compliance With HSE, Quality & Regulatory Requirements

• Ensure site compliance with corporate standards
• Monitor implementation of legal and regulatory requirements related to
  • Environmental permits
  • Waste management
  • Chemical safety
  • Fire safety
  • Occupational health
• Keep a compliance register on Enablon up to date.

4. Lead Corrective Actions & Continuous Improvement

• Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.
• Track non-conformities from incidents, audits, customer complaints, or process deviations.
• Drive CAPAs and ensure timely closure.
• Identify process improvement opportunities aligned to Lean, CI culture.

5. Data Management, Reporting & Performance Monitoring

• Maintain IMS performance indicators (KPI dashboards):
  • Quality (defects, complaints, NCRs)
  • Safety (LTIs, near misses, observations)
  • Environmental (waste, emissions, energy)
• Report monthly KPIs to management.

6. Support Incident Management & Risk Assessments

• Support investigation of Safety, Quality, and Environmental incidents.
• Assist in creating and updating Risk Assessments / JSAs.
• Monitor the effectiveness of implemented controls.

7. Coordinate Management Reviews

• Organize periodic Management Review meetings.
• Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.
• Record minutes and follow up on agreed actions.

8. Maintain Documented Evidence & Records

• Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.
• Maintain electronic and physical archives in compliance with ISO/IMS requirements.

9. Cross-functional Coordination

• Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.

Ensure all departments align with IMS standards and requirements.

Requirements

• Fresh graduate in Science or Engineering discipline
• Willingness to work in an industrial environment
• MS Office proficiency
• Good communication, documentation, and coordination skills
• High learning agility and high adaptability
• Willing to learn & experience different functions/knowledge
• Logical thinking. Analytical skills
• Desire to live the AkzoNobel Expectations and cultural principles
• Strong attention to detail
• Ability to follow structured processes
• Willingness to learn and handle multi-disciplinary topics