Payroll and HR Specialist

Job Purpose

•    Provide optimal support to AkzoNobel’s employees by efficiently answering HR related queries on the basis of standard scripts. 
•    Escalation of cases to Centers of Expertise as appropriate and effective communication with managers and employees.
•    Maintenance of reliable, well-functioning and appropriate HR Information Systems (including myHR, myCareer (Performance & Development Dialog, Talent Management Suite, Learning Management System, e-Recruitment) system interface etc.) to ensure functional operations at a high quality
•    Coordination and execution of daily back-office administration
•    Coordination and execution of payroll cycle process & related services for multi-Business Units. Maintenance and adherence to quality controls throughout the payroll process as defined by local payroll vendor and global standard

Key Accountabilities

Front-Office
•    Take, investigate and resolve first line calls and e-mails to the People Services desk in line with turn-around time SLA’s and quality standards on HR transactional topics such as: pay, time, benefits, HR system support.
•    Respond to first-line questions and cases and register and control client cases in the administrative system
•    Provide customers with knowledge, information or advice in case of first-line questions and cases and/or refer complex questions or questions that require follow-up to HR Services second line specialist.

Back-Office
•    Maintain local organization structure within core HR system; create or modify organizational units and positions after promotions and transfers
•    Fostering a constructive dialogue with HR Business Partners, HR Operations Managers & Advisors, and regional / local Center of Expertise to ensure customers are experiencing  
•    Create employment contracts, (confirmation) letters and memos
•    Manage benefit enrollments, handle benefit administration and determine employee eligibility
•    Ensuring employee records, both paper-based and electronic, are up to date and accurate. 
•    Leads creation and maintenance of policies and content on local HR Portal.

Payroll & time
•    Maintain payroll processing schedules and related tasks/events, ensure effective transition and coordination of processing events between People Services and cross-Business Unit HR Operations teams
•    Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies. Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Experience

•    2-6 years relevant working experience
•    Bachelors degree preferably in HR
•    Strong customer services orientation
•    Ability to interpret and apply the HR policies and procedures
•    Proactively collaborate with project team members/Centers of Expertise to ensure timely, efficient and accurate deliverables 
•    Flexible and stress resistant 
•    Accurate, attention to detail and self-standing 
•    In depth experience with HR supporting technology and capability to quickly learn new technology.
•    Strong oral, written and interpersonal communication skills and confidence to effectively work with all levels of the organization (including external candidates where necessary)
•    Project management skills in specialist projects
•    Good communication in English