Management Assistant

In short

Are you an experienced Executive Assistant looking for an exciting opportunity within a dynamic corporate environment? We are seeking a dedicated individual to join our team as a Management Assistant, providing top-tier management support to senior leaders and contributing to professional office administration.

The Role and its Responsibilities

• Calendar Management: Efficiently manage schedules, prepare meetings with relevant pre-read materials, book meeting rooms via MS Teams, and ensure smooth visitor reception.
• Virtual Meetings: Organize virtual individual and group meetings, facilitate documentation, and clarify attendance details.
• Travel Arrangements: Coordinate business trips, including visa arrangements, travel bookings, and budget management.
• Document Preparation: Assist in creating various documents, presentations, and booklets for distribution within the organization.
• Purchase Orders: Responsible for creating and monitoring purchase orders using SRM/Purchase Service Now tools.
• Vendor Management: Create new vendor profiles and manage the P-card process.
• Project Support: Provide administrative support during project implementations.
• Expense Administration: Manage expense administration through Concur Solutions and monitor spending for direct reports.
• On- and Offboarding: Assist with formalities related to onboarding and offboarding processes.
• Internal Coordination: Liaise with Facilities and Information Management to ensure smooth operations.
• SharePoint Management: Maintain ownership of SharePoint site, including access requests and site setup.

Job Requirements

• Bachelor's Degree or equivalent experience.
• Minimum 5 years of experience as an Executive Assistant, preferably in an international corporate setting.
• Proactive collaboration skills with the ability to backfill for colleagues.
• High organizational savvy and sensitivity.
• Excellent communication skills in Dutch and English.
• Ability to maintain confidentiality with sensitive data.
• Experience in internal communications.
• Proficiency in Microsoft Office, SAP SRM, Concur, and similar programs.
• Basic project management skills.
• Strong team player with a customer service orientation.
• Excellent prioritization and problem-solving abilities.
• Proactive mindset for process improvement.

What do we offer

Of course, it’s a two-way street. This means that we offer not only a competitive salary but also believe in a healthy work-life balance. This is what you can expect from us:

• 44 vacation days
• You will be enrolled in our pension scheme
• We value personal growth, which means that there will be a lot of opportunities to develop your career either vertically or horizontally.
• Training: Microsoft Certification, Language Courses, Agile Courses
• Possibility/ flexibility to partially work from home, including a budget for office supplies  
• Even if you don't meet every requirement, we encourage passionate individuals with a drive for learning and growth to apply, as we believe in nurturing talent and fostering development within our team.

AkzoNobel is consistently rated as one of the top employers in The Netherlands. We welcome your online application via AkzoNobel Careers. Only online applications will be considered. If you have any questions, please contact David van Gelderen, Talent Acquisition Partner. Or send an email to david.vangelderen@akzonobel.com.

The recruitment process includes selecting the best applications received through the system, interview rounds and further steps. An online assessment might be part of the selection process. 

An employment screening may be part of the selection process. 

Agency or sales calls are not appreciated